Salary commensurate with experience/Days: 226

 

Primary Purpose:

Assist the CFO in providing leadership and management for the Business Office. Direct and manage the business operations of the district including accounting, accounts payable, external auditing, child nutrition, and asset management.

 

Qualifications:

Education/Certification:

Bachelor’s Degree Required, preferably in accounting, finance, or a related field

CPA or Masters in related field preferred

TASBO Certification preferred

 

Special Knowledge/Skills:

• Knowledge of Texas Education Agency (TEA) Financial Accountability System Resource Guide
• Knowledge of applicable State of Texas and United States government and government agency compliance requirements
• Knowledge of governmental accounting and auditing principles established by the Governmental Accounting Standards Board (GASB)
• Working knowledge of financial applications and accounting
• Ability to use software to develop spreadsheets and perform data analysis
• Ability to implement policy and procedures
• Ability to interpret data
• Ability to manage budget and personnel
• Strong organizational, communication, public relations, and interpersonal skills

Experience:

3 years of experience in school business management or public organization

 

Major Responsibilities and Duties:

Fiscal Management

1. Supervise areas of accounting, accounts payable, asset management and work closely with District Services for Food Service budget and accounting.

2. Direct, plan, and establish systems, procedures, and internal controls for Business Services.

3. Collaborate with vendors, accounts payable, and Finance and Operations leaders to ensure accurate and timely service payments.

4. Manage all necessary General Ledger maintenance such as setting up funds, making funds active or inactive, closing month and year as necessary.

5. Generate and submit timely interim and final reports to funding agencies, board, and superintendent.

6. Develop and prepare monthly department spending variance and projections reports provided to district leadership.

7. Develop and prepare compliance reports required by federal, state, and local agencies. Fulfill state and national compliance and reporting requirements.

8. Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.

9. Ensure compliance with district cash management policies/guidelines.

10. Assist the district’s independent and internal auditors in conducting periodic audits.

11. Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.

12. Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts.

13. Plan and conduct need assessments for improvement of district business operations. Ensure that business operations support the district’s goals and objectives and provide leadership to achieve cost-effective practices.

 

Policy, Reports, and Law

14. Implement policies established by federal and state law, State Board of Education rule, and local board policy in the area of business operations.

15. Compile, maintain, and file all physical and computerized reports, records, and other documents required. Assist with the preparation of the ACFR, Popular and other reports submitted by the District to various agencies. TASBO, Texas State Comptroller etc.

 

Purchasing and Inventory

16. Maintain accurate and current inventory records of the district’s fixed and movable assets and oversee the maintenance of a timely replacement cost-asset listing for insurance purposes. Organize and conduct sales to dispose of surplus and salvage equipment.

 

Personnel Management

17. Prepare, review, and revise business department job descriptions.

18. Develop training options and/or improvement plans to ensure exemplary business operations.

19. Select, train, evaluate, and supervise staff and make recommendations relative to assignment, retention, discipline, and dismissal.

 

Other

20. Follow district safety protocols and emergency procedures.

 

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring and firing of Accounting, Records, Accounts Payable, and Special Revenue accounting staff.

 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress