Minimum Salary:  $32,375/Days: 207

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff. Under moderate supervision, provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Knowledge of general office procedures

Ability to follow verbal and written instructions

Ability to perform a variety of tasks, often changing assignments on short notice with some direction

Experience:

One to three years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, reports, purchase orders, and payment authorizations following district standards and requirements.

2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

3. Provide general clerical support including word processing, data entry, filing, and file maintenance.

4. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.

5. Process changes and adjustments to student schedules.

6. Maintain complete and accurate student records including test scores and final grades on permanent records.

7. Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

8. Schedule meetings and appointments and maintain calendar for assistant principal.

9. Assist students, teachers, and parents as needed.

10. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

11. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

12. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

13. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

14. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

15. Assist with coordination of meetings and campus activities.

16. Assist with campus budget preparation.

17. Maintain inventory of fixed assets, equipment, and supplies.

Other

18. Sort, distribute, or deliver mail and other documents.

19. Maintain confidentiality.

20. Receive, distribute, and ensure security and confidentiality of testing materials.

21. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.

22. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals, copier, fax machine, and calculator

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress