Primary Purpose:

Maintain current and accurate confidential student records. Perform data entry including Public Education Information Management System (PEIMS) data.

Qualifications:

Education/Certification:

High school diploma or GED

Some college preferred

Special Knowledge/Skills:

Proficient in personal computer use, file maintenance, and email communication

Proficient in spreadsheets, databases, and word processing documents

Experience in student records management including transcripts, enrollment, transfers, attendance, and grades

Ability to meet established deadlines in a multitasking environment

Effective organizational, customer service and interpersonal skills

Self-sufficient problem solver

Understanding of and commitment to customer care principles

Experience:

One to three years of experience entering and tracking data, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence

1. Create and maintain physical and computerized enrollment and withdrawal records and student residency information that are contained within the student cumulative folder.

2. Create and maintain physical and computerized records such as report card grades, eligibility, attendance, class rosters, grade books, and schedule changes if applicable for existing, new and transfer students.

3. Prepare and print reports including demographic, attendance, grades, scheduling and transcript information.

4. Assist with the campus master schedule.

5. Manage transcripts including credits, grades, and class rank, as well as new and student transfer information.

6. Interact with other third party software such as career readiness software, an on-line registration system and a state records transfer system, and college admissions processing of transcripts.

7. Key and verify source, PEIMS and results data according to standard procedures while recognizing and correcting errors in original data prior to processing.

Other

8. Maintain confidentiality.

9. Assume responsibility for acquiring the knowledge, skills, and attitudes necessary for fulfilling responsibilities.

10. Perform other duties as assigned.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Work with frequent interruptions. Prolonged use of computer. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying.